Balance Sheet
What you own, what you owe, and what's left for the owners — checked live so it always balances.
Current assets
Fixed / non-current assets
Current liabilities
Long-term liabilities
Equity
Balance check
Balanced
Assets = Liabilities + Equity ✓
Saved automatically in this browser as you type.
What does a balance sheet tell a small business owner?
A balance sheet answers "where do I stand today?" rather than "how did I do this month?". It is drawn up as of one date, most often 31 March, the last day of the Indian financial year, and sets everything the business owns against everything it owes. This balance sheet maker uses a simple single-column format: current and fixed assets add up to total assets, current and long-term liabilities add up to total liabilities, and equity is added to that to give total liabilities and equity.
Banks and NBFCs usually ask for a balance sheet, together with the profit and loss account, when you apply for a business loan, an overdraft or a working capital limit. Your CA/CPA prepares the final one at year-end for the income tax return or an audit. A balance sheet you build yourself during the year is still worth the effort: it shows early whether loans are growing faster than assets, whether stock is piling up, or whether losses are eating into the owner's capital.
For a GST-registered shop, a few lines need care. GST collected on sales but not yet paid to the government is a current liability, not income, so it belongs under GST payable. Unused input tax credit is usually shown as a current asset. Owner's capital is the money you put in, and retained earnings is the profit kept in the business over the years. For a proprietorship, many CAs/CPAs show both as one capital account: opening capital plus profit, minus drawings.
What the balance sheet tool does for you
Live balance check
Total assets are compared with liabilities plus equity as you type. If they differ, the exact difference is shown so you know how much to look for.
Working capital at a glance
Current assets minus current liabilities is worked out for you and shown in green, or in red when it is negative.
Starter line items
Opens with common lines such as Cash & bank, Inventory, GST payable, Loans payable, Owner's capital and Retained earnings. Rename, add or remove any of them.
Pull from your workspace
With your permission, fills cash from the Setu Cash Book and receivables from customers who still owe on the Customer Ledger.
A4 print and PDF
Prints a clean statement with section subtotals, your business name and the as-of date. Choose Save as PDF in the print dialog to keep a file.
CSV export
Downloads every line with its section and amount, plus total assets and total liabilities and equity, ready for Excel, Google Sheets or your CA/CPA.
How to use the free balance sheet maker
- 1Enter your business name and the as-of date, usually the last day of a month or 31 March.
- 2Optional: if a Setu workspace (a saved Business Profile) exists on this device, click Use workspace, then Pull cash & receivables from workspace to fill Cash & bank and Accounts receivable.
- 3Fill in the remaining current assets such as inventory, then add equipment, furniture or vehicles under Fixed / non-current assets.
- 4Enter supplier dues and GST payable under Current liabilities, and loans under Long-term liabilities.
- 5Add owner's capital and retained earnings under Equity. Use + Add line for extra rows and the cross to remove one.
- 6When the Balance check panel shows Assets = Liabilities + Equity, click Print / PDF for an A4 copy or Export CSV for a spreadsheet.
Lines small businesses often leave out
Check these before you decide the sheet is complete.
- GST for the last month or quarter that has been collected but not yet paid.
- Salaries, rent or electricity owed on the as-of date but paid the following month.
- Security deposits paid to a landlord or electricity board, which are assets you expect to get back.
- Advances received from customers for orders not yet delivered, which stay a liability until you supply.
- Stock counted on the as-of date and valued at cost, or lower if it can only be sold for less, never at selling price.
- Fixed assets shown after depreciation, not at the original purchase price.
Related tools for your final accounts
Frequently asked questions
A snapshot at a date: assets (what the business owns), liabilities (what it owes) and equity (the owners' share). Assets must equal liabilities plus equity.
The most common cause is missing retained earnings — accumulated past profit belongs in equity. The tool shows the exact difference so you can find the gap.
Current assets convert to cash within a year (cash, receivables, stock); fixed assets serve the business longer (equipment, furniture, vehicles). Liabilities split the same way by when they fall due.
Yes, it is free and needs no account. Everything you type is saved automatically in this browser's local storage, so the sheet is still there when you come back on the same device and browser. It is not uploaded anywhere. Opening it on another device or clearing site data starts a blank sheet, so export a CSV or save a PDF of anything you want to keep.
Click Print / PDF. A new window opens with an A4 statement and your browser's print dialog; choose Save as PDF as the destination. If nothing opens, the browser has blocked the pop-up, so allow pop-ups for this site and try again. Lines with no name are left out of the printed statement.
Working capital is current assets minus current liabilities. A positive figure means the cash, receivables and stock you hold can cover the bills due within the year. A negative figure, shown in red in the Balance check panel, means you would need fresh cash, a loan or longer supplier credit to pay those short-term dues on time.
No. The pull adds up every cash book entry recorded on this device and every customer balance still owed, whatever their date. Cash comes only from the cash book, so add your bank balance if the cash book does not record it. For an earlier date, such as 31 March, overwrite Cash & bank and Accounts receivable with the balances as on that date.