Profit & Loss Statement
Revenue at the top, net profit at the bottom, every step in between — with margins computed live.
Revenue
Cost of goods sold
Operating expenses
Other income
Statement
Net profit
₹0.00
Gross margin 0.0% · Net margin 0.0%
Saved automatically in this browser as you type.
What is a profit and loss statement used for?
A profit and loss statement, also called an income statement or P&L, measures performance over a period, such as a month, a quarter or the April to March financial year, rather than the position on one date. It answers a single question: after paying for stock, rent, salaries and everything else, did the business make money in that period, and how much? The balance sheet is a photograph of one day; the P&L explains the months that led up to it.
Your CA/CPA uses the P&L to work out taxable business income for the income tax return, and banks read it alongside the balance sheet before sanctioning a loan or overdraft. For the owner, a monthly P&L is more useful than an annual one. It shows a falling gross profit margin soon after supplier rates rise, or rent and salaries creeping up as a share of sales, while there is still time to change prices or cut costs.
Two habits keep an Indian P&L honest. Enter sales without the GST you charged, because that tax belongs to the government and only passes through your hands until you pay it with GSTR-3B. Enter purchases without GST too when you claim input tax credit on them. A composition-scheme business is different: it cannot collect GST from customers or claim credit, so the GST on its purchases is part of their cost and the tax it pays on turnover is an expense.
What the P&L maker works out
Every profit level
Gross profit, operating profit and net profit update live as you type. The printed statement also shows profit before tax.
Gross and net margin
Both margins are shown as a percentage of total revenue under the net profit figure, which turns red when the period ends in a loss.
Built from your records
With your permission, fills sales from completed Browser POS orders, cost of goods from the Purchase Register and expenses by category from the Expense Tracker.
Your own expense heads
Add, rename or remove lines in every section, so the statement follows the heads your accountant already uses.
Print-ready A4
Prints a statement with section headings, subtotals, your business name and the period. Save it as a PDF from the print dialog.
CSV for your CA/CPA
Exports every line with its section, the tax amount, and the gross, operating and net profit results.
How to use the free P&L maker
- 1Type your business name and the period the statement covers, for example April 2026 to June 2026.
- 2Optional: if a Setu workspace (a saved Business Profile) exists on this device and you record sales in the Browser POS, purchases in the Purchase Register or costs in the Expense Tracker, click Use workspace, then Pull from recorded sales, purchases & expenses.
- 3Enter sales under Revenue, with one line for each income stream such as counter sales, online orders or services.
- 4Enter stock and materials bought for resale under Cost of goods sold, then rent, salaries, electricity and other overheads under Operating expenses.
- 5Add interest received or other non-trading income under Other income, and the amount in Tax on profit if you want an after-tax figure.
- 6Read gross profit, operating profit, net profit and both margins in the Statement panel, then click Print / PDF or Export CSV.
Purchases are not the same as cost of goods sold
Cost of goods sold is what the goods you actually sold cost you, not everything you bought in the period. If stock on the shelf grew, raw purchases overstate COGS and understate profit; if stock shrank, the reverse happens. Work it out as opening stock + purchases − closing stock and enter that figure. The workspace pull fills COGS with total purchases, so adjust that line whenever your stock level has changed.
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Frequently asked questions
Revenue, minus cost of goods sold (gross profit), minus operating expenses (operating profit), plus other income, minus tax — leaving net profit. This tool computes every level as you type.
Gross margin shows how profitable your core product is before overheads; net margin shows what actually remains after everything. A healthy gross margin with a thin net margin points at overheads.
Yes — print a clean A4 statement (or save as PDF from the print dialog) and export the underlying numbers as CSV. Data stays in your browser.
Yes. There is no account to create. Your statement is saved automatically in this browser as you type and is not uploaded anywhere, so it is still there when you return on the same device. The tool keeps one statement at a time, so save a PDF or export a CSV before you overwrite it with the next month or quarter.
No. The Period field is only a label for the printed heading. The pull adds up all completed POS orders, all Purchase Register entries and all expenses recorded on this device, whatever their date, skipping expenses filed under Purchases so stock is not counted twice. Sales are taken after discount and before GST added on top, but GST inside tax-inclusive prices stays in. For one month or quarter, edit the pulled lines.
Operating profit is gross profit minus operating expenses such as rent, salaries and electricity, so it shows what the core trading earns. Net profit then adds other income, such as interest received, and subtracts tax on profit. If operating profit is weak but net profit looks fine, the business is leaning on income that does not come from selling.
Monthly is the most useful rhythm for a shop, restaurant or clinic, because problems with margins or overheads show up while they are still small. Your CA/CPA will prepare the annual statement for the financial year ending 31 March. Keeping a PDF or CSV of each month also lets you compare the same month across years, which matters for seasonal businesses.