Debit Note Generator
Returning goods or disputing a supplier bill? Issue a clean, itemised debit note in a minute.
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Documents you save appear here — stored in your private workspace on this device, never uploaded.
What is a debit note?
A debit note is the buyer's formal claim against a supplier's bill. It names the bill, states the reason and values the adjustment line by line, so the supplier can check it and your books can show the reduced amount you owe. In your books it debits the supplier's account, which is where the name comes from, and in Tally it is the Debit Note voucher used for purchase returns. This debit note generator turns that claim into a numbered, printable document in a minute or two.
Under GST the term means something narrower. The GST law's debit note is issued by a supplier who undercharged, because the taxable value or tax on the invoice was too low, and it raises the amount payable. A buyer's debit note for a return is a commercial document: the GST adjustment happens when the supplier issues a matching credit note and reports it, after which you reduce the input tax credit you claimed. Keep both documents on file and tell your CA/CPA which is which.
A worked example: supplier bill B-7781 charged 50 kg of cashews at ₹900 a kg with GST at 5%, but the agreed rate was ₹860. Choose Rate difference / overcharge, enter B-7781 in Against bill / invoice no., and add one line of 50 Kg at ₹40, the difference per kg, with tax at 5%. The note totals ₹2,000 plus ₹100 tax, so ₹2,100. Deduct that when you pay the bill, and ask the supplier for a credit note for the same amount.
Built for the purchase side
Supplier details in one pick
Picking a supplier from your Supplier Book fills their name, address and GSTIN on the note.
Cost prices, not selling prices
Picking a saved product fills its name, its cost price (or the selling price if no cost is set) and its tax rate.
Six purchase-side reasons
Goods returned, Short delivery, Damaged goods, Rate difference / overcharge, Quality issue and Wrong items supplied are ready to pick, and you can edit the wording.
Weights, volumes and packs
Lines take Kg, g, L, ml, m, Box, Dozen, Pcs and more, which suits returns of loose or packed stock.
Ready to send
The A4 printout carries both parties' details, the bill reference, the reason, a signatory line and a footer saying it is issued against the referenced purchase.
Saved notes and CSV
The 20 most recent saved debit notes are listed with number, supplier, date and total for reprinting. Export CSV saves the note currently in the form as a spreadsheet file.
How to use the free debit note generator
- 1Set up your Business Profile, and your suppliers in Supplier Book, then click Use workspace when this page offers it, so your details and saved suppliers load.
- 2Replace the default DN- number with your own series if you keep one, check the date, and enter the supplier's bill number in Against bill / invoice no.
- 3Pick a saved supplier to fill the name, address and GSTIN, or type them in.
- 4Choose a reason such as Short delivery or Rate difference / overcharge, or type your own.
- 5Add each line with unit, quantity, rate and the same tax % the supplier's bill charged.
- 6Save the note, then use Print / PDF to send it to the supplier, or Export CSV for your records.
Follow up for the supplier's credit note
Your debit note is your claim, not the GST adjustment. Ask the supplier to issue a credit note for the same amount and check that it appears in your GSTR-2B, where it reduces the input tax credit available to you. During vendor reconciliation, tick off each debit note against the supplier's credit note so both ledgers agree on the balance.
Related tools
Tools for the rest of your purchase records.
Frequently asked questions
A buyer issues a debit note to a supplier to record a reduction in what they owe — returned goods, short supply, damaged items or a rate difference against the supplier's bill.
They're two sides of the same adjustment: the buyer raises a debit note on the supplier; the seller responds with (or directly issues) a credit note. Which one you issue depends on which side of the transaction you're on.
Yes — documents are saved only in your browser's local storage. Nothing is uploaded, and no account is needed.
Pick Short delivery as the reason and enter the supplier's bill number. Add one line for the missing stock: the quantity you were billed for but did not receive, at the bill rate and the bill's tax %. If 100 boxes were billed at ₹120 with 18% tax and 92 arrived, the line is 8 boxes at ₹120, giving ₹960 plus ₹172.80 tax, a total of ₹1,132.80.
Yes. The Against bill / invoice no. field is a single text box, so you can type several bill numbers separated by commas and list the lines from each. A separate note per bill is usually easier, though, because the supplier's credit note and your purchase records will each match one bill.
Use Export CSV. The file, named after the note number, lists the date, supplier, bill reference and reason, then each line with description, unit, quantity, rate, tax % and amount including tax, followed by subtotal, discount, tax and total. It opens in Excel or Google Sheets. The export takes the note currently in the form, so export it before you click Reset.
Yes. It is free to use, with no signup and no subscription, however many suppliers you deal with. The printout carries no Setu branding either: the footer shows the standard debit note line and your business name, so the supplier receives what reads as your own document.