Stock Register
Live stock levels, quick adjustments and a full movement history — one source of truth with your POS.
What is a stock register?
A stock register, also called an inventory register, is a running record of every item you keep for sale: what came in, what went out and what is left. Each entry ties a quantity to a date and a reason, such as a supplier delivery, a sale, a customer return or breakage, so the closing figure can always be traced back. For a kirana shop, a medical store or a restaurant store room, it answers the daily question of what to reorder and the monthly one of where stock went missing.
In India the register also feeds your books. Your CA needs the closing stock figure at the end of the financial year to finalise the profit and loss account and balance sheet, and dated movements make that figure easier to defend if it is questioned in an audit. GST rules also expect registered businesses, other than composition dealers, to keep stock accounts of goods received and supplied, including goods lost, stolen, destroyed, written off or given away as free samples, which is what a stock in and out register records.
Setu's Stock Register works on the same products as the free Browser Based POS. For products with stock tracking switched on, counter sales are deducted automatically, so you only record what the till cannot see: deliveries, damaged packs, free samples and corrections after a physical count. That keeps the register short enough to maintain on a busy day, without a second copy of your stock list in a notebook or a spreadsheet.
What the Stock Register does
Sales deducted automatically
Every Browser POS sale reduces the stock of tracked products and every cancelled bill puts it back, each logged with its bill number.
Low-stock colours
Stock of 5 or fewer shows in amber and zero or below shows in red, so reorder candidates stand out in a long list.
Movement history with reasons
The latest 200 movements are listed newest first, with the date and time, type, change, the stock left after it and your note.
Confirm before every change
Each manual adjustment asks for confirmation first, because it changes the stock figure the POS and other Setu tools use.
Purchases can add stock
When you record a supplier bill in the Purchase Register, you can add the quantities on lines linked to saved products to stock, logged with the bill number.
Filtered CSV export
The CSV lists product, SKU, stock, unit and whether each item is tracked. If you have searched, only the matching products are exported.
How to use the free Stock Register
- 1Add your products in the free Browser POS on this device, tick Track stock and enter the opening quantity
- 2Open the Stock Register and press Use workspace to connect it to your saved products
- 3On the Current stock tab, search by product name and look for figures in amber (5 or fewer left) or red (zero or below)
- 4To record a delivery, damage or a count correction, use the Add entry panel: pick the product, choose Stock (+) or Stock (−), and enter the quantity and a short note
- 5Press Apply adjustment, then Yes, update stock; the new level is saved to the same workspace stock the POS uses
- 6Open Movement history to review recent entries, or press Export CSV to download the stock list
Always write a reason for stock out
When stock goes down for any reason other than a sale, write why in the note: damage, expiry, theft, free sample or count correction. Leave it blank and the entry is saved as a plain "Stock out", and a month later nobody remembers what happened. The reason matters for tax too: input tax credit on goods that are lost, stolen, destroyed, written off or given away as free samples generally has to be reversed, so your CA will ask for exactly these entries. See ITC reversal and shrinkage.
Frequently asked questions
From your Setu business workspace on this device — the same products and stock the Browser POS uses. There is one source of truth: an adjustment here is instantly visible in the POS, and every POS sale shows up in the movement history here.
No. Everything stays in your browser on your device. No signup, no cloud, no server.
Yes — download the current stock list as a CSV file that opens in Excel or Google Sheets.
Pick the product in the Add entry panel, choose Stock (−), enter the number of units and write the reason, such as damaged or expired, in the note. Press Apply adjustment and confirm. The stock figure drops at once and the entry appears in the movement history with your note, so you can show later why the stock went down.
Stock tracking is switched off for that product in the Browser POS, so sales do not change its count. To start tracking, edit the product in the POS, tick Track stock and enter the quantity you have; the change is logged in the movement history. Recording an adjustment here also switches tracking on for that product, adding your quantity to its saved stock figure.
The register works on the products saved in your Setu workspace, and products are added in the Browser POS. If this device has no workspace yet, the page asks you to set one up there first. You do not have to bill through the POS, though: once your products are saved, you can keep stock up to date purely with adjustments recorded here.
Export the current stock list as a CSV and print it or open it on a phone. Count each shelf and write the actual quantity next to the system figure. For every difference, record an adjustment: Stock (+) if you found more, Stock (−) if you found less, with a note such as audit count. The register then matches what is on your shelves.