Sales Order Generator
Confirm what the customer ordered — items, prices and delivery date — before anything ships.
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Documents you save appear here — stored in your private workspace on this device, never uploaded.
What is a sales order?
A sales order is the seller's written confirmation of a customer's order: the items, quantities, prices, taxes and the date you will deliver. You issue it after the customer says yes and before anything is packed or dispatched. When a business customer sends you their purchase order, the sales order is your reply to it, carrying their PO number. This sales order generator puts that confirmation on one printable page, so a price agreed today is not argued over at billing time.
It sits in the middle of the selling cycle: quotation, then sales order, then dispatch, then the tax invoice, then payment. The sales order is not a tax document, since GST is charged on the invoice you raise when you supply, but it is what your warehouse, kitchen or workshop works from. Kept together, your sales orders tell you what has been promised to whom and by when, which helps you plan stock and staff for the week ahead.
Wholesalers taking bulk orders, caterers booking events, furniture and print shops doing made-to-order work, and distributors supplying retailers all use sales orders. Take a caterer booking 150 plates at ₹450 for a wedding: the sales order records ₹67,500 before tax, the event date as the delivery date and the advance terms in the notes. If the guest count changes, issue a revised order rather than relying on anyone's memory of the phone call.
Sales order features
Customer PO reference
The customer's purchase order number prints as Ref, so their accounts team can match your order to their own.
Delivery date on the page
The expected delivery date prints under the order date, setting the commitment both sides work to.
Selling prices from your list
Picking a saved product fills its selling price and tax rate. Tax is added on top of the rate, so if that price already includes GST, enter the pre-tax rate instead.
Live totals
Subtotal, flat discount, tax and total update as you type, and each printed line shows its amount including tax.
Printable confirmation
The A4 printout carries both parties' details, a signatory line and a footer stating that it confirms the items and prices agreed before dispatch.
Saved orders and CSV
The 20 most recent saved sales orders are listed with customer, date and total for reprinting, and Export CSV gives the order in the form as a spreadsheet.
How to use the free sales order generator
- 1Set up your Business Profile, then click Use workspace when this page offers it, so your details print and saved customers and products appear.
- 2Replace the default SO number with your own series if you keep one, set the order date and expected delivery date, and enter the customer's PO number in Customer PO ref if they sent one.
- 3Pick a saved customer to fill the name and address, or type them, and add the customer's GSTIN if they are registered.
- 4Add each item with unit, quantity, rate and tax %; picking a saved product fills its name, selling price and tax rate.
- 5Write advance, delivery and payment terms in Notes & terms, and enter any flat discount.
- 6Save the order, then use Print / PDF to send it to the customer for confirmation, or Export CSV.
Discounts and GST on a sales order
The Discount box takes a flat amount off the subtotal, but tax is calculated on each line before that discount. Under GST, a discount shown on the invoice at the time of supply normally reduces the taxable value, so if the discount should lower the tax too, cut the line rate instead. Example: 10 units at ₹1,000 with 18% tax and ₹1,000 in the Discount box gives ₹10,000 − ₹1,000 + ₹1,800 = ₹10,800. Entering the rate as ₹900 gives ₹9,000 + ₹1,620 = ₹10,620.
Related tools
The documents before and after a sales order.
Frequently asked questions
It confirms a customer's order in writing before you dispatch or invoice — locking in items, quantities, prices and the delivery date so both sides agree upfront.
The sales order confirms the order; the invoice demands payment. Typically you issue the SO on confirmation, then convert it to an invoice at dispatch (our free Invoice Generator handles that part).
Yes — everything stays in your browser's local storage, nothing is uploaded, and no signup is needed.
They describe the same deal from opposite sides. The buyer sends a purchase order to say what they want to buy; the seller replies with a sales order confirming what will be supplied, at what price and when. In this tool, the Customer PO ref field holds the buyer's PO number, so each sales order can be traced back to the order it answers.
No, though both come before the tax invoice and neither is a GST document. A sales order confirms the order and delivery date so both sides and your team work to the same list. A proforma invoice is laid out like a bill and is usually sent so the customer can pay an advance, get internal approval or arrange finance. Some businesses send both.
There is no separate advance field, so write it in Notes & terms, for example: Advance of ₹20,000 received by UPI on 3 October, balance on delivery. The order total stays the full value of the order. Record the advance itself in your cash book or customer ledger and adjust it against the final invoice. For services such as catering, GST is generally due on an advance when you receive it, so check with your CA/CPA.
Yes. On a narrow screen the form stacks into one column, with each item's fields in a two-column grid. When you tap Print / PDF, the order opens in a new tab with the print dialog; choose Save as PDF or share the file. If nothing opens, allow pop-ups for the site in your browser settings and try again.